Privacy Policy

Last updated: 8 October 2026

1. Who we are

Geelong Filipino-Australian Ballers Inc. ("we", "us", "GFAB Inc.") is a volunteer-run, not-for-profit incorporated association in Geelong, Victoria. ABN 35 183 215 740. Incorporation No. A0128743Y.

This policy explains how we collect, use, store and share personal information. It applies to our website at https://www.gfabinc.com.au/, our sessions, leagues and events, and when you contact us by email or social media.

We respect your privacy. We only collect what we need to run our club, and we never sell your information.

2. What information we collect

We may collect:

• Contact details: your name, email address and phone number.
• Participation details: the sessions, league or events you join, your skill level, and the team you play for.
• Volunteer and partner details: how you would like to help, your availability, and your business name if you are a partner.
• Messages: anything you write to us through our website forms, email or social media.
• Payment records: the amount and date you paid. Card payments are handled by our payment provider, and we do not see or keep your full card details.
• Photos and videos: taken at our sessions, games and events (see section 5).
• Website data: basic technical information such as your browser type and the pages you visit (see section 8).

3. How we collect it

We collect information directly from you when you:

• fill in a form on our website (join a session, volunteer, partner with us or contact us)
• register for a league, session or event
• email us or message us on Facebook or Instagram
• take part in our activities, where photos and videos may be taken

You can choose not to give us some information. If you do, we may not be able to sign you up for some activities.

4. How we use your information

We use your information to:

• reply to your messages and enquiries
• organise sessions, leagues, teams and events
• keep records of registrations and payments
• coordinate volunteers and partners
• keep everyone safe, including handling incidents, injuries and complaints
• share club news and updates, if you have agreed to receive them
• meet our legal duties as an incorporated association, such as insurance and Consumer Affairs Victoria requirements

We will not use your information for anything unrelated without asking you first.

5. Photos and videos

We take photos and videos at our sessions, games and events. By joining or attending any of our activities, you understand that you may appear in these photos and videos. We may use them on our website, Facebook, Instagram and other club promotions to share and celebrate our community.

• This includes players, volunteers, families and spectators at the venue.
• If you do not want to be photographed or filmed, please tell a committee member or a volunteer on the day, and we will do our best to leave you out.
• If you see a photo or video of yourself that you want removed, email us and we will take it down as soon as we can.
• We do not add full names to photos without permission.
• For anyone under 18, we ask a parent or guardian before sharing photos where the child can be clearly identified.

6. Who we share it with

We only share your information when we need to, and only with:

• our committee members and volunteers who help run the activity you joined
• service providers who help us run the club, such as our website host, email provider and payment provider
• our insurer, if there is an incident or claim
• venues or sporting bodies, only when needed for an event you are part of
• authorities, if the law requires it or someone's safety is at risk

We do not sell, rent or trade your personal information. Some of our service providers may store data outside Australia. We choose providers that protect information to a reasonable standard.

7. How we keep it safe and how long we keep it

We keep your information in password-protected accounts and only share access with committee members who need it. We take reasonable steps to protect it from loss, misuse and unauthorised access.

We keep information only as long as we need it for the reason we collected it, or as long as the law requires. After that, we delete it or remove the details that identify you.

8. Cookies and website data

Our website uses small files called cookies to make the site work properly and load faster. These do not identify you personally.

We may use Google Analytics to understand how people use our website, such as which pages are visited most. This information is grouped together and does not tell us who you are. You can block or delete cookies in your browser settings.

Our website links to other sites, such as Facebook, Instagram and our partners' websites. We are not responsible for how those sites handle your information.

9. Children and young people

If someone under 18 takes part in our activities, we ask a parent or guardian to give their details and consent. We follow the Victorian Child Safe Standards and take extra care with children's information and photos.

10. Seeing or correcting your information

You can ask to see the personal information we hold about you, or ask us to correct or delete it. Email us and we will reply within 30 days. We may need to confirm who you are first.

You can also ask us to stop sending you club updates at any time.

11. Questions and complaints

If you have a question or concern about your privacy, please email us first. Our committee will look into it and reply within 30 days.

If you are not happy with our reply, you can contact the Office of the Australian Information Commissioner at oaic.gov.au.

12. Changes to this policy

We may update this policy from time to time. The latest version will always be on our website, with the date it was last updated.

13. Contact us

Geelong Filipino-Australian Ballers Inc.
Email: admin@gfabinc.com.au
Website: https://www.gfabinc.com.au/
Geelong, Victoria